Must Haves For Your Workspace

We spend the majority of our day at work, so we should make it enjoyable.

First, your space should be organized and free of clutter. Its hard to be productive and innovative when you have a bunch of visual clutter.

Here are my tips on organizing your work space:

  1. File system that works for you. This is not a one size fits all area. My system looks like this:
  2. Meeting Notes. I have a lot of meetings that I need to keep track of. So my meeting notes file is a general file that I do just that, I keep all my notes from my meetings. I keep a yellow pad in this folder and when ever I have a meeting I pull it out and date it and put a title on what the meeting is. Then I try to take really good notes. And I file it most recent to the front.
  3. Desktop visual filing system. These are the things that you need to be in front of you at all times or items that you need access to several times throughout the day.
  4. Transparent Clear Folders. When you have a lot of papers rather than just stacking them up assign them a color. This helps keep everything separated and easy to access. I use these transparent document folders. Here is the link to the ones I use.
  5. Good Lighting. Overhead light can sometimes give me a headache (I’m prone to migraines). So if you have a desk that you can add a lamp to I highly recommend it. I have a really large desk so I have two lamps on my desk to help light up my work space.
  6. Personalize your space. A couple cute picture frames of your loved ones, personalized paperclip holder (think outside the box). Here is a picture of the one I use. And here is also a picture of my desktop inbox. I purchased both of these items at Hobby Lobby.
  7. Pens. Really good pens make a big difference. I current favorites are Paper Mate Inkjoy Gel Pens in .05 and Pentel Energels. I like needle point fine gel pens. I get the Paper Mate in colors and the Pentel I only get blue. The colors help to keep me organized as well. I have linked them below.
  8. A notebook. This is basically a log of every phone call you took and how you handled. I also write done any projects I’m working on in my notebook, then flag and note what the project is so I can easily come back to it.
  9. Calendar. Now some might think I’m nuts but I actually use several calendars. I have one on my desk that I use for employee purposes. This is one that they can reference if they need to as well. I use the calendar in my iphone and I am also currently using the Happy Planner planner. Which serves as my calendar and to do list. You just have to do what works best for you. I sync my planner with my iphone so I have all my appointments in both places.
  10. To Do List Pad. I also use a planner (more on the planner I’m using in another post) but I list to have a more detailed to do list in front of me each day so I am able to mark things off and I don’t forget what I have going on.

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